JOB PURPOSE
The core purpose of the role is to guide and manage the overall provision of Safety, Health, Environment, Energy and Quality principles within the company, ensuring ISO accreditation is achieved/maintained in all relevant standards.

KEY PERFORMANCE AREAS

• SHEQ Integrated Management System control.
• Risk Management.
• Quality Management.
• Energy Management.
• Administration.
• Business Continuity.

MAIN RESPONSIBILITIES

SHEQ Integrated Management System control

• Implements and manages ISO 45001:2018 / ISO 9001:2015 and ISO 50001:2018 throughout the company.
  • Act as the appointed management representative for the relevant management systems.
• Manage required processes for the ISO Project that includes:
  • Manage overall company SHEQ-IMS strategy.
  • Oversee SHEQ-IMS compliance at all branches.
• Ensure that all non-conformances and incidents are timeously reported, investigated, and attended to within the prescribed time by using the company approved system.
  • Recording of NCRS and incidents on SHEQX.
  • Conduct investigations and reviews.
  • Ensure corrective actions are assigned to the appropriate party.
  • Monitor non-conformities and ensure actions are completed timeously.
• Chair monthly SHEQ-IMS Meetings.
• Conduct SHEQ-IMS induction sessions as required.
  • Review induction sessions as required.
• Monitor compliance to SHEQ objectives.
• Ensure compliance with system and operational protocols, policies, and procedures at all branches.
• Management and control of change management process.

Risk Management

• Maintain compliance with risk management protocols, policies, and procedures at all branches.
  • Ensure legal appointments are up to date.
  • Ensure all required inspections are conducted.
  • Ensure all signages at all branches is appropriate, adequate, and correct.
  • Compile and implement an emergency preparedness plan.
• Custodian of Risk Assessments.
  • Compile and review Hazard Identification Risk Assessments (HIRA) as and when required.
  • Utilise risk assessment results to facilitate the implementation of preventative and corrective measures.
  • Evaluate actions to address risks to determine their effect on the risk severity.
• Compile and ensure implementation of Contractor Management program.
  • Manage onsite service providers and contractors.
  • Ensure/enforce contractor compliance and ensure their safety files are up to date before they can be allowed on site.
• Conduct internal risk audits on all sites in accordance with company policy and procedure to ensure good governance and compliance.
  • Manage the audit cycle programme.
  • Producing and submitting a full audit report on each audit undertaken.
  • Conducting site visits, identifying SWOT and Risk Analysis.

Quality Management

• Manage the Quality management processes and systems.
• Implement Quality Checks & Control and management thereof.
• Maintain customer focus and product conformity by determining the risks and opportunities that can affect product quality.

Energy Management

• Initiates, develops and drives projects that improves Energy Management performance.
• Complete an annual Energy Review.
  • Analyse Energy Resources.
  • Determine variables for SEUs.
• Champions and maintains a proactive Energy Management culture through cooperation and support and active encouragement of Energy Management standards.

Administration

• Update & maintain SHEQ-IMS System (SHEQX).
  • Data capturing of all information.
    o Ensure all documents are valid
    o Obtain valid documents for all expired records
  • Record and manage all relevant processes on the system.
• Develop and maintain SHEQ Files in conjunction with the SHE Reps at the branches.
• Compile and distribute monthly SHEQ-IMS performance report.
  • Establishes, develops and tracks assigned metrics to accurately reflect SHEQ performance in line with company strategy.
• Develop, generate and maintain all relevant documentation related to ISO, Health and Safety, Quality Management, Risk and Environmental control, in conjunction with the process owners and HR Department.
• Obtaining quotations, arranging for inspections, certifications in respect of Compliance n H&S.
• General administrative duties as required by the company.

Business Continuity

• Identify and implement improvement programs and processes for SHEQ.
• Implement awareness programmes to promote health and safety in the workplace, in conjunction with the HR Manager.
• Support sustainability by timeous and accurate capturing of SHEQ statistics.
• Always maintain a high level of customer service levels standards.
• Manage and control all SHEQ process in a significant way through planning, implementation, and co-ordination to achieve and maintain ISO 900; ISO45001 and ISO5001 accreditation.
• Provide direction and support on all SHEQ related matters to the branches.
• Ensure adherence to the OHS Act by all employees.
  • Take reasonable care for the health and safety of themselves of other persons.
  • Co-operate with the employer to enable prescribed duties or requirements to be complied with.
  • Carry out any lawful order given and obey the health and safety rules and procedures.
  • Report any unsafe or unhealthy situation to the employer.
  • Report any incident to the employer.
  • Comply with health and safety plans.

KEY JOB REQUIREMENTS

QUALIFICATIONS

• 1 to 3 Years Diploma in the respective field (NQF 6).
• Certified ISO 45001 and/or ISO 9001 internal auditor.

EXPERIENCE

• 3 years relevant experience in monitoring, implementing, and auditing SHEQ Requirements.
• relevant years’ experience in a safety related position.

SKILL REQUIREMENT AND KNOWLEDGE

• Computer literacy with Proficiency in MS Excel at an intermediate level.
• Awareness and understanding of the ISO 9001, ISO 45001, ISO 50001, ISO 14001 Requirements relevant to the processes under control.

COMPETENCIES

• Excellent communication skills both verbal & written.
• Strong ability to identify and solve problems.
• Time Management, organizing and planning skills.
• Highly analytical.
• Exceptional problem-solving skills
• Good Report writing.

REQUIREMENTS AS AN ADDED BENEFIT

• Involvement with implementation of ISO standards.
• Experience of Environmental Management Systems (ISO 14001) and Energy Management Systems (ISO 50001).
• Experience working on SHEQX software programme.

ADDITIONAL REQUIREMENTS

• Due to the nature of the position, must be able to work outside the normal working hours.
• Availability to travel to all sites on a regular basis.