Contract Specialist
Ref: FIN/2022/CMS
In the: Finance Division

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PRIMARY PURPOSE OF THE JOB: *
Responsible for preparing, examining, analyzing, negotiating, and revising contracts that involve the purchase of goods or services such as equipment, materials, supplies, products or professional services. Develop a standardized contracting approach for Mintek’s Supply Chain Management. Review contracts relating to Mintek’s Supply Chain Management while the risk is minimized.
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KEY PERFOMANCE INDICATORS: *
Contracts Management

• Plan, articulate and formulate Mintek’s contract management strategy applicable to the management of its portfolio of strategic contracts.
• Develop and implement procedures for contract management and administration in compliance with company policy and best practice.
• Plan, articulate and formulate Mintek’s contract management strategy applicable to the management of its portfolio of strategic contracts.
• Develop and implement procedures for contract management and administration in compliance with company policy and best practice.
• Be an expert on all matters of good contract management and governance within Mintek
• Custodian of all Mintek contracts that involve the purchase of good and services
• Drafting and revision of contracts/SLAs that involve the purchase of goods and services
• Identify commercial risk factors at the time of contracting / contract amendment and provide the required escape clauses, checking the financial risk in terms of the pricing and terms of price adjustments (i.e. frequency of adjustment and applicable escalation formulae).
• Negotiate prices, terms and conditions with suppliers and ensure that negotiations are properly contracted, documented and filed.
• Implement commodity contracts and conduct annual pricing negotiations within the mandated escalation.
• Serve as the point of contact for customers on contractual matters.
• Compile and maintain an electronic contract register.
• Monitor contract expiry and establish new contracts before expiry.
• Prepare contract change notices, variation memos, addendums etc.
• Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents.
• Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness.
• Monitor and evaluate contract performance.
• Monitor and report on contract spend.
• Ensure contract close-out, extension or renewal.
• Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments etc.
• Prepare contract briefs and revisions summarizing contractual requirements and budgets.
• Conduct training on contract management to Supply Chain Management stakeholders and end-users as required.
• Prepare and disseminate information to appropriate employees regarding contract status.
• Engage business units on contract requirements
• Oversee activities of the Vendor Administrator

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Reporting*

• Compile the following monthly and quarterly management reports:
• Violations i.e. spend outside contracts, contract utilization, contracts which are about to expire i.e. 3 months & 6 months.
• Contracts Register
• Contract Variations and Expansions
• Contract Performance Evaluations
• Ad-hoc reports as requested by Head SCM and Executive Manager

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Continuous Improvement*

• Participate in continuous professional development interventions to keep up with new technologies, contracting best practices and procedures
• Proactively support and initiate transformational initiatives to build procurement organizational capabilities and improve procurement efficiency
• Assist in scoping project plans related to identified SCM interventions*

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JOB KNOWLEDGE AND EXPERIENCE:

• Min: 5 years in contract management/similar environment

• Contract Specialist

• Contract Administrator

• Attorney/Advocate

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KNOWLEDGE, SKILLS AND ABILITIES*

• Communication skills
• Report writing skills
• Management skills
• Valid Driver’s License

• Min: Code 8 (Minor travel within the province)

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QUALIFICATION AND JOB KNOWLEDGE/SKILLS REQUIRED: *

• Min: Bcom/B-Tech /LLB or equivalent
• Ideal: Bcom/B-Tech/LLB

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SALARY PACKAGE: NEGOTIABLE*
CLOSING DATE: 17 NOVEMBER 2022
The above-mentioned vacancy is also available on the Mintek website at www.mintek.co.za* Should you not hear from us within one (1) month of the closing date, consider your application to be unsuccessful.*
Mintek is an equal opportunity, affirmative action employer, whose aim is to promote representivity in all levels of occupational categories.

Job Type: Permanent